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Manage Cadets

The Manage Cadets page allows users to create, edit, organize, and manage all Cadets and Cadre within the battalion.

To access:

  1. Select a Company.
  2. Click Manage Cadets

The Manage Cadets page will open.

Manage Cadets

Main Page Layout

The left side contains:

  • Reports
  • Add New Cadet button
  • Cadet search
  • Filters
  • Drop Unassigned button

The right side displays the selected Cadet's information.

Reports

The following reports are available:

Finding a Cadet / Cadre

The Find Cadet / Cadre dropdown contains every Cadet and Cadre member in the battalion.

The format is Last Name, First Name

Example: Doe, John

To the right of the name, the system displays whether the person is dropped.

Search Filters

Filters can be used to quickly find specific Cadets.

Available filters:

Get Dropped

Controls whether dropped Cadets are included.

Gender

Filters by:

  • Male
  • Female

LET Level

Options:

  • All
  • LET 1
  • LET 2
  • LET 3
  • LET 4

Grade

Options:

  • All
  • 9
  • 10
  • 11
  • 12

Team

Options:

  • All
  • Unassigned
  • Auto fills all teams

Company

Options:

  • All
  • Unassigned
  • Autofills all selected companies

Platoon

Options:

  • All
  • Platoon 1
  • Platoon 2
  • Platoon 3

Squad

Options:

  • All
  • Squad 1
  • Squad 2
  • Squad 3
  • Squad 4
  • Squad 5

After selecting filters, click: Apply Filter(s)

The Cadet dropdown will update based on the selected filters.

Drop Unassigned

The Drop Unassigned button allows users to quickly drop Cadets who have not been assigned to a company.

This should only be used after:

  • All Cadets have been entered.
  • Companies have been assigned.
  • Leadership assignments are complete.

Dropped Cadets:

  • Have company information cleared.
  • Will not appear on most reports.
  • Can be restored.

Adding a New Cadet

To create a Cadet:

  1. Click: Add New Cadet
  2. Enter the required information.
  3. Click: Save Changes

Personnel Summary

The Personnel Summary section contains the Cadet's organizational information.

Fields:

Positions

Block Position

The primary leadership position.

Examples:

  • Company Commander
  • Platoon Leader
  • Squad Leader

HQ Position

Only appears when the selected position category is: Staff

Platoon

Only appears when the assigned position requires a platoon.

Squad

Appears when the position requires:

Personal Information

Contains:

  • Personal Phone Number
  • Personal Email
  • School Email
  • Home Address
  • Birth Date
  • Expected Graduation Date

GoArmy Information

The GoArmy section manages account information.

Fields:

  • Assign GoArmy Account
  • GoArmy Email
  • GoArmy Password

The email and password fields only appear when: Assign GoArmy Account is enabled.

OML Information

The OML section contains academic and performance information.

Fields:

  • Class Ranking
  • Weighted GPA
  • Unweighted GPA
  • ACT Composite
  • ASVAB
  • Merits
  • Demerits

This information is used for the Battalion OML.

Uniform Information

Tracks uniform status.

Fields:

  • Uniform Issued
  • Retaining Uniform
  • Uniform Turned-In Date

Signed Contracts

Tracks required signed documents.

Fields:

  • Syllabus
  • Privacy Act Statement
  • Code of Conduct
  • Personal Data Form

Teams

The Teams section manages team assignments.

Examples:

  • Drill Team
  • Color Guard
  • Raider Team

Adding a Cadet to a Team

Click: Add Cadet to Team

The system will ask for:

  • Team
  • Start Date

The team table displays:

  • Team Name
  • Joined Date
  • End Date

The End Date only appears after the Cadet is removed from the team.

Editing Team Membership

Double click an existing team entry to edit:

  • Joined Date
  • End Date

JCLC Participation

Tracks Cadet Leadership Camp participation.

The table displays years such as: 23-24, 23-24 (Honor Grad)

Adding JCLC History

Click: Add JCLC Year to Cadet

Select:

  • Participating year
  • Honor Graduate status

Available years include the previous four years.

Removing JCLC History

Click the year entry to remove it.

Earned Scholarships

Displays scholarships earned by the Cadet.

The table shows:

  • Scholarship Name
  • Amount Earned

Adding a Scholarship

Click: Add Scholarship to Cadet

Enter:

  • Scholarship name
  • Amount earned

Removing a Scholarship

Click the scholarship entry.

Printing PAS

Existing Cadets can print the PAS found on the bottom left.

Saving Changes

Changes are not saved until Save Changes is clicked and confirmed. Clicking No will discard and revert any changes.

Dropping a Cadet

The Drop Cadet button removes the Cadet from active use.

When dropped:

  • Company information is cleared.
  • Cadet stops appearing on most reports.
  • The action can be reverted.

Managing Instructors

At the top of the page is Is Instructor checkbox.

When enabled, the record changes from a Cadet to an Instructor.

Instructor Fields

Instructors only contain:

Personnel Summary

  • Last Name
  • First Name
  • Rank
  • Gender

Rank uses normal military ranks: PV1 - COL

Personal Information

Fields:

  • Personal Phone Number
  • Personal Email
  • School Email
  • Home Address
  • Birth Date

Instructor Restrictions

Instructors:

  • Cannot contain Cadet-specific information.
  • Can be deleted.

Cadets:

  • Cannot be deleted.
  • Can only be dropped.